Job Description

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Position Summary

Transferable Skill Development

Position Duties

• Gather, review, and assess course assignments submitted by students.
• Schedule individual meetings with students who have completed the Academic Integrity Course to discuss course materials, submitted assignments, what was learned from the course, and how the learning will be applied to further academic and personal endeavors.
• Provide referrals to other campus resources as appropriate.
• Draft and submit accurate records of the student meeting into the University-approved database.
• Communicate to the SCS Assistant Director relevant issues and needs raised by students.
• Perform case closure tasks for those students who have successfully completed the course.
• Monitor timely course completion, using standard templates to notify students of failure to meet completion timelines.
• Generate and submit to the SCS Assistant Director reports requesting registration holds for those students who are not making timely progress in the completion of the course.
• Complete cumulative assessment of student learning.

• Assist the SCS Student Administrative Support Assistant with answering phones, providing callers and walk-in visitors with information about the student conduct process, responding to SCS emails, and scheduling appointments.
• Assist with special projects as directed by the SCS Assistant Director or their designee.
• Administrative Duties.
• Review confidential incident reports filed with the SCCS office to identify potential violations of the Code of Student Conduct, University policy, or student support needs.
• Develop individual student case files within the University conduct database.
• Draft communications to be sent to students using standard templates within the University conduct database.
• Assist with compiling and preparing distribution materials associated with outreach educational training and workshops.
• Assist with compiling and preparing for distribution materials associated with committee hearings.

Minimum Qualifications

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

Additional Required Qualifications

• Basic computer skills, including Word, Outlook, and Excel.
• Experience with data management software.
• Task management and organizational skills.
• Detail-oriented.
• Demonstrated organizational skills.
• Experience with multitasking and prioritizing multiple tasks and assignments.
• Ability to work discreetly with confidential materials.
• Demonstrated ability to work independently or work experience working independently.

• Strong written communication skills, as evidenced in application materials and/or work or educational experience.
• Strong verbal and non-verbal communication skills both in person and via the telephone.
• Ability to demonstrate affective listening, paraphrasing, advising, and facilitation skills.
• Demonstrated interpersonal and intrapersonal skills.
• Strong analytical skills; ability to think critically and synthesize concepts.
• Ability to interact successfully with upset or emotional individuals.
• Ability to work with diverse populations.
• Ability to exhibit patience and compassion when communicating with non-native English speakers.
• Ability to provide constructive feedback to students as related to submitted essays and sanction activities.

• Experience and desire to work both as part of a greater team and independently on projects.
• Ability to ask for clarification when instructions are unclear.

• Ability to maintain the confidentiality of records as stipulated in FERPA (Family Educational Rights and Privacy Act).
• Ability to maintain the confidentiality of all visitor, student, staff, faculty, and parent information.
• Ability to ask for clarification if needed before divulging any information outside of the Student Conduct and Community Standards office. The AISA must be able to travel to and from different locations in the suite and on-campus during their shift. The AISA must also be able to perform duties on a computer, phone, and/or copy machine with multiple interruptions and with a teamwork orientation during their shift.

Preferred (Special) Qualifications

• Graduate student status
• Prior administrate office experience
• Knowledge of the Oregon State University Student Code of Conduct
• Knowledge of the university resources

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