Program Support Specialist, Mechanical and Aerospace Engineering
Job Description
Fiscal Year
2025-2026Position Title
Program Support Specialist, Mechanical and Aerospace EngineeringClassification Title
Staff AssistantDepartment
Mechanical and Aerospace EngineeringPosting Number
P250247Posting Link
https://www.ubjobs.buffalo.edu/postings/59468Employer
StateProfessional Appointment Term
TermSalary Grade
SL2Position Summary
The Department of Mechanical and Aerospace Engineering (MAE) in the School of Engineering and Applied Sciences (SEAS) the University at Buffalo seeks to fill a Program Support Specialist position. We are particularly looking for candidates who can operate effectively in a diverse community of students and faculty and share our vision of helping all constituents reach their full potential.
The primary purpose of this position is to support the department mission by providing faculty with direct research and administrative support. The incumbent will be assigned a subset of faculty and work in collaboration with colleagues and the Director of administration to provide a fully integrated one stop shop for Principle Investigator support. Consequently, a successful candidate will be expected to assume the following responsibilities:
Faculty Support:
Faculty Support:
- The incumbent will provide support to for a subset of faculty within the department, and must work closely with faculty while also interfacing with university departments and offices to ensure proper prioritization of tasks.
- Provide administrative support for purchasing, hiring and onboarding of students.
- Appoint and track student appointments including managing UBJobs postings for positions for their faculty.
- Data management to support faculty initiatives.
- Coordinate monthly financial reporting for faculty for budgets and help the Department Chair to manage overall departmental finances.
- The incumbent must be able to balance multiple tasks, as well as other project management tasks simultaneously while meeting all appropriate deadlines and timeframes.
Department Support:
- Support the department’s day to day operations including being the backup for departmental credit card purchases and statement approver.
- Department fiscal spending including, lab spending, personal development funds, ICR funds, IFR Funds
- Collaborate with SEAS, and faculty to track startup commitments accurately.
About The School of Engineering and Applied Sciences
The School of Engineering and Applied Sciences at the University at Buffalo is the largest and most comprehensive of the SUNY engineering schools. The MAE Department currently has 38 fulltime faculty and is expected to grow to 44 faculty within the next 3-5 years.
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
- Bachelor’s degree required and one year of project management and fiscal management required. The incumbent must be familiar with creating and maintaining project budgets, managing projects from end to end, and taking initiative to meet deadlines while balancing multiple projects and priorities.
- Excellent writing and communication skills are required. Expertise in Microsoft Office Suite (Word, Excel, PowerPoint) required.
- Working experience with budgets, and personal transactions, advanced experience in Microsoft Access and Excel.
- Ability to manage multiple priorities at the same time.
Preferred Qualifications
- Master’s degree preferred.
- Preferred 12 month – experience working in higher education.
- Ability to learn new technological systems in an efficient manner.
Salary Range
$51,261 - $54,000Job Type
Full-TimeCampus
North CampusIs a background check required for this posting?
NoContact's Name
David LoveContact's Title
Director of AdministrationContact's Email
djlove@buffalo.eduContact's Phone
716-645-1795Posted
10/07/2025Deadline for Internal Applicants
10/21/2025Deadline for External Applicants
11/05/2025Date to be filled
11/20/2025Number of References Required
3*Please mention you saw this ad on DoctoralJobs.*
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